As a freelancer, one of your hardest tasks is deciding what to charge. It's really somewhat of a balancing act. If your rates are too low, you won't be making enough money to cover your costs.
Plus, you could cause problems for other people in your field who will risk losing clients if they don't lower their prices to match yours. On the other hand, if you charge too much, people won't even consider using your services.
Either way, setting the right pay rate can mean the difference between success and failure.
One of the difficulties with freelance work is that it isn't usually a “one rate fits all” kind of market.
There are a lot of factors to consider, and what you decide to charge can depend on the type of project and your level of expertise.
While it may not be your favourite part of the job, it is necessary (you want to be paid, right?). So, here are few tips that will help you determine the correct pay rate for the services you provide.
Why is the client hiring you? For example, many companies use a freelance social media manager to promote their businesses and expand their customer base.
They prefer to outsource this job because it costs less than hiring employees to handle these tasks in-house. Essentially, you are doing something that they don't want to do themselves.
And, there is value in that. In many cases, they need you as much as you need them, so keep that in mind when you are setting rates.
You may enjoy your freelance work, but ultimately, you are in it to make money, no?
Before you set any rates, consider all your expenses, calculate the costs involved, and decide on a price that will appeal to customers while still allowing you to make a living.
Find out what others are charging for the same (or similar) service.
Remember to balance it with your experience and expertise. People are willing to pay more for a certain skill set or level of knowledge, so make sure you are comparing apples with apples.
Do some research before you start quoting rates. Your client will!
Are you worth what you are asking? Does the client agree? Know what
you bring to the table and don't be afraid to justify your rates if you think they are reasonable.
Consider your experience, specialized knowledge, level of expertise, positive referrals, and repeat client base. Taking into account all you have to offer, come up with a quote that reflects your value, and then convince the client that you are worth it.
Anyone familiar with the business world knows that rates can fluctuate based on supply and demand. And, freelance work is no different.
If there are a lot of jobs but a shortage of freelancers in your specific area of service, the rates will be higher. On the other hand, if there are too many freelancers competing for limited jobs, the rates will be lower. This can also work on an individual basis.
If your schedule is full and your time is in great demand, you may be able to charge more for your services because people are willing to pay extra to hire you rather than someone else.
Many freelancers depend on referrals to grow their business. It may be beneficial to do some jobs at a lower rate – and for positive referrals - in order to build up a portfolio and a reputation.
Some very influential people sit on the boards of non-profit organizations, so offering to do some freelance work for a local charity at a reduced price (or even for free) could open up other opportunities.
Every job is different, which is why some freelancers may run into problems if they choose to charge flat rates. In most cases, it is better to price each project individually.
For example, as a freelance graphic artist, you may have two clients who
ask you to create a logo for their business. One client may envision something that includes a lot of details, layering, and intricacies requiring a significant amount of time and skill.
However, the other client may want something much simpler that can be completed in half the time.
Or, as a social media manager, one client may require you to strategize and create campaigns while another will simply ask you to interact with/respond to customers and monitor forums.
Rates depend on what the client is asking for. How much time will the job require? How complex is the project? Find out what is involved, establish a clear understanding of expectations, and price accordingly.
Does this word make you nervous? It can be scary, but it is a skill that you must acquire as a freelancer.
A lot of confidence comes when you know your value, know what you are offering, know the market, and know your client. The first number that either side presents is usually not set in stone, so don't be afraid to negotiate and work out a deal that benefits both you and the client.
Freelance work can be competitive, and with fluctuating markets it can be hard to know if your rates are fair at any given time. One of the best ways to tell is by gauging client response.
If you aren't getting a lot of referrals or repeat clients, you may be charging too much.
However, if you suddenly find yourself with a huge influx of customers coming from other freelancers, your rates may be too low.
Be careful with this measurement, though, since there are also other explanations for client behaviour such as the quality of your work, the speed of your work, or the financial state of their business.
Rates are never permanent. The market is always changing, so you
should too! You need to regularly review your pricing in order to stay competitive. As your experience, reputation, and level of expertise grows, you may be able to charge higher rates.
However, you must also be prepared to adjust your prices if the demand for your services declines or if you are establishing yourself in a new market. Sometimes, you need to go with the flow.
Some clients are able – and willing – to pay more than others. In some
cases, you may charge a struggling business, a family member, or a low-income client less until they are established enough to pay full-rate.
You may also be able to work for a charitable organization in exchange for tax benefits. While each job should be considered individually, so should each client. Sometimes what you view as a loss can actually be a great business builder (and it makes you feel good, too!).
The advice provided on this website is general information only. It has been prepared without taking into account your objectives, financial situation or needs. It is general advice for freelancers about the questions they should ask a professional advisor. Before acting on this education material for freelancers you should consider the appropriateness of the material, having regard to your own objectives, and seek detailed personal advice from an appropriate professional.